The information provided on this page is a basic outline of Washington Child Care requirements that pertain to the design and construction of Child Care Facilities in the State of Washington. This information is a brief synopsis and does not include all of the detailed requirements needed to satisfy the governing authorities for Child Care Licensing, Building Code, Fire Code, Accessibility, or local Zoning. These guidelines are for general information and planning purposes. Contact the governing authority directly or engage a Licensed Architect to complete a full analysis of your school location.

WASHINGTON Child Care Licensing Requirements

Child Care license obtained from:

The Department of Early Learning’s (DEL)

1110 Jefferson St. S.E. Olympia, WA 98501

https://app.leg.wa.gov/wac/default.aspx?cite=110-300&full=true

(360) 725-4665

License renewal is required once every three years.

Indoor Space Requirements: 35 sf per child

Outdoor Space Requirements: 60 sf per child

• The outdoor play must have a variety of equipment for variety of ages like climbing, pulling, pushing, riding, and balancing activities.
• The licensee must provide a written plan, approved by the department, to make roadways and other dangers next to the licensed outdoor play space.
• If the childcare uses a rotational schedule of outdoor play periods, you may reduce the child’s play size area.
• Programs that do not operate on public or private school premises, the department may approve all of the outdoor space for use by a childcare program that has been maintained using the Consumer Product Safety Commissions Public Playground Safety Handbook.

Building Code Requirements

CHILD FIXTURES	ADULT FIXTURES	DRINKING FOUNTAINS	MOP SINK	BATH TUB/ SHOWER
1: 15	1:50	1:100	1	1
2015 International Building Code

Fire Code Requirements

Did you know . . .

	Staff and volunteers must wash their hands with soap and warm water.		All food is prepared onsite unless food is given to the child from the parent and catering food is licensed by the local health jurisdiction.		Store each child’s bedding separately from bedding from other children. Once the bedding is used, it is considered dirty and can not be touched by any other child.

To access Washington Child Care requirements along with other states please see our interactive Child Care Requirements US map here.

Research completed by Calbert Design Group, LLC.  Updated 2019

Washington Childcare Licensing Process

Your cherished dream of starting a childcare center in the beautiful state of Washington is about to come true, but doesn’t the process seem overwhelming? Don’t fret, this handy article is here to guide you every step of the way. Let’s break down the complexities and navigate together through the vital steps needed to obtain a Childcare Provider License in Washington, to kick-start your caring career.

Understanding Licensing Requirements

As a childcare provider, there are a variety of requirements you must meet in order to legally serve families and their children. This demands a comprehensive understanding of what is entailed in becoming a registered childcare provider.

Overview of General Licensing Policies and Procedures

Before you can officially open your doors to families, you’ll need to become well-versed in the key policies and processes that guide child care licensing in Washington. Don’t worry—we’ll keep this friendly and digestible, because bureaucratic jargon rarely soothes nerves!

Core Areas You’ll Encounter

Child care licensing boils down to several core areas you’ll need to address, including:

• Maintaining Compliance: You must follow state requirements for safety, staffing, and the physical environment. This includes regular compliance reviews and quickly resolving any issues flagged during inspections.
• Addressing Violations: Sometimes things happen. If you ever receive a notice of violation, there’s an established dispute process that enables you to respond, clarify, or make corrections before penalties occur.
• Emergency Procedures: Incidents don’t always happen between 9 and 5, so protocols exist for responding to emergencies or safety concerns after typical business hours.
• Monitoring and Ongoing Reviews: Expect periodic visits from licensing officials to ensure your facility maintains high standards. These monitoring visits are your chance to show off your dedication to quality.
• Changes and Updates: Planning to increase the number of children you serve, move to a new location, or change something significant in your program? You’ll submit a request and undergo a review process to ensure ongoing compliance.
• Annual Requirements: Licenses are generally non-expiring as long as you complete annual updates and renewals, including any required trainings or inspections—think of it as your facility’s yearly check-up.

Specialized Policies

There are also special rules for situations such as:

• Fire safety inspections before opening and occasionally throughout operation
• Safe sleep standards, crucial for infant care
• Procedures for overnight or extended care programs
• Handling changes to the physical setup, like renovations or adding playground equipment

If you operate under unique circumstances—such as serving only certain populations or working as part of a tribal program—additional certifications and policies may come into play.

The state aims to keep things fair and consistent, so all licensed providers face similar standards to ensure the wellbeing and safety of every child in care.

With this groundwork in place, let’s explore exactly what it means to be a childcare provider and why licensure is so important.

Key Policies, Laws, and Rules for Childcare Licensing

Before you open your doors, it’s essential to understand the backbone of childcare licensing: the policies, laws, and rules you’ll need to follow. Washington State has a robust framework designed to make sure every childcare operation meets strict standards for safety, wellbeing, and professionalism.

Here are the key areas you’ll want to get familiar with:

• Health & Safety Standards: These rules ensure your environment is safe for little explorers—think emergency exits, first aid supplies, cleanliness, and secure facilities.
• Staff Qualifications & Training: All caregivers are expected to meet certain educational and training milestones, including background checks, CPR/First Aid certification, and ongoing education in child development.
• Child-to-Staff Ratios: Regulations specify how many children each caregiver can supervise, which helps maintain quality care and safety.
• Reporting & Notifications: Whether it’s sharing information with parents, schools, or even law enforcement (in special circumstances), you’ll need to know what, when, and how to report events or concerns.
• Policy Compliance & Updates: Laws and policies evolve. Staying updated on new legislative requirements or policy changes is key to keeping your license in good standing.

While this might sound like a lot to digest, each of these components is designed with the best interests of children, families, and providers in mind. As you’ll see, having a solid handle on these rules builds trust and confidence among the families you serve.

Definition of Childcare Provider

A childcare provider, in a nutshell, is a person or organization that provides care and supervision for children usually under the age of 13. This can happen in various settings such as a home, daycare center, or nursery school. As a childcare provider, you are responsible for the safety and development of children during the periods they are under your care.

Why licensure is important

Being licensed is not merely a legal requirement, it signifies that you meet specific standards of care and safety. A license provides assurance to parents that their child is in a safe and developmentally appropriate environment. Moreover, if you plan on offering services to families who receive childcare subsidies from the state, you must be licensed.

Types of licenses

There are various types of licensing for childcare providers depending on the nature of the care given and the state where you operate. The two primary types are the family childcare license and childcare center license. A family childcare license typically allows you to operate out of your home and care for a small group of children, while a childcare center license permits you to care for more children in a commercial facility.

Initial Eligibility and Prerequisites

In order to qualify for a childcare provider license, there are requirements you must initially meet.

Educational requirements

The educational requirements often vary by state, but typically you must have at least a high school diploma or equivalent. Some states also require additional training in early childhood education.

Experience requirements

Previous experience working with children might be required, whether it’s in a formal setting like a daycare center or in informal settings like babysitting.

Age and residency criteria

You generally must be at least 18 years old and a resident of the state in which you intend to provide childcare services.

Health and immunization records

A record of current immunizations, as well as a statement of overall health from a healthcare provider, is usually a prerequisite for licensure. This ensures that you are physically capable of caring for children and are not likely to transmit any diseases to them.

Certification Requirements and Procedures

Before you can officially open your doors, you’ll need to complete the certification process—a crucial step on your journey to welcoming little ones into your care. Certification standards are designed to ensure you’re equipped with the knowledge, skills, and environment needed to provide a safe and enriching experience for children.

Here’s what’s typically involved in the certification process:

• Background Checks: All applicants and any adults residing or working in your childcare setting must undergo criminal background checks. Fingerprinting is often required, so be prepared to channel your inner detective!

• First Aid and CPR Training: Current certifications in pediatric first aid and CPR (from recognized organizations such as the American Red Cross or American Heart Association) are a must. Keeping kids safe is priority number one, and you’ll need to prove you’re ready for any minor bumps or bigger emergencies.

• Mandatory Training Hours: Most states require a certain number of training hours in child development, health and safety regulations, and child abuse prevention. Courses may be offered online or in person, and can often be completed flexibly to fit around your schedule.

• Safety Inspections: Before approval, your facility or home will be inspected for safety hazards. Inspectors will check everything from working smoke detectors to proper storage of cleaning materials—think of it as an extra set of eyes ensuring your space is kid-ready.

• Documentation: Be ready to provide proof of completed trainings and background checks, along with your immunizations and health clearance.

Completing each step helps demonstrate your dedication to providing quality care—and reassures parents that their children are in trustworthy hands.

Starting the Application Process

Once you meet the initial eligibility requirements, you may begin the application process.

Where to apply for licensure

You will typically apply for your childcare licensure through your state’s department of childcare or department of human services. You may need to apply in person or online, depending on the state’s requirements.

Required documents

Documents commonly required for the application generally involve proof of your identity, residence, and immunization records, as well as evidence of your educational background and experience working with children.

Application fees

The fees vary significantly by state and the type of license you are applying for, so it’s important to research this before you begin your application process.

Process timeline

The timeline for the application process also varies by state. Generally speaking, it can take several months to complete. This can be lengthened if additional training, background checks, or inspections are needed.

Undergoing Required Trainings

In addition to these prerequisites, you may need to complete certain trainings or attain specific certifications in order to become a licensed childcare provider.

First aid and CPR certification

You must typically have a current first aid and CPR certification, especially for infants and children.

Safe Sleep Practices

In most states, you’ll also need to complete a training in safe sleep practices. This training informs you about reducing the risk of sudden infant death syndrome and other sleep-related causes of infant death.

What’s Covered in Safe Sleep Practices Training

This type of training typically covers essential topics such as:

• Placing infants on their backs to sleep
• Using a firm, flat sleep surface free of soft bedding, toys, and bumpers
• Maintaining a smoke-free environment
• Appropriate supervision during naptime
• Safe sleep environments for both nighttime and naptime care

You may encounter this training as a stand-alone certification or as a required module within a broader childcare safety course. Completion is not only a state licensing requirement, but it also gives both you and parents peace of mind that you’re following the latest evidence-based guidelines to keep infants safe during sleep.

Childcare Basics Training

This training educates you about child development, communicating with families, planning activities, nutrition, and safety.

Food Handling Training

It’s often necessary to obtain a food handler’s permit if you’ll be preparing meals for the children.

Completing Background Check

One of the primary elements of the application process is completing an in-depth background check.

Purpose of background check

The purpose of the background check is to ensure the safety of the children under your care. This check tends to include criminal history, sex offender registry information, and child abuse and neglect records.

How to apply for background check

You usually submit your background check request along with your application for licensure, although procedures may vary by state. There may be a separate fee associated with this check.

How background checks are verified

After you submit your background check request as part of your application, the verification process is handled by the appropriate state agency. They will review your records by checking national and statewide criminal databases, as well as registries for sex offenders and child abuse or neglect. Occasionally, fingerprinting may be required for more thorough identification.

The agency will typically communicate directly with law enforcement and social services bodies to gather this information. Once all relevant records have been reviewed and cross-checked, the agency determines whether there are any findings that would prevent you from providing childcare.

If your background check is clear, you’ll be notified that you have met this requirement and can proceed with the licensing process. If there are any concerns, the agency will inform you about the nature of the findings and your options for appealing or providing further documentation.

Interpreting background check results

Once the background check is completed, it is usually evaluated by the licensing board. Any disqualifying offences will be communicated to you.

Meeting Facility Requirements

Your childcare facility itself also has to meet certain standards set by state regulations.

Inspection of premises

Your facility will need to pass a safety and quality inspection carried out by the state department to prove that you meet all the relevant standards and regulations.

Requesting a Fire Inspection

Before your childcare facility can open its doors, you’ll need to schedule a fire safety inspection—a required step in the licensing process.

Start by contacting your local fire department or fire marshal’s office. Most departments provide a straightforward process for requesting inspections, whether through an online form, by phone, or in person. It’s a good idea to check your city or county’s website for any specific guidelines or paperwork.

When making the request, be prepared to provide:

• Your facility’s address and contact information,
• The type of childcare services you offer,
• And your intended opening date (if available).

You’ll likely be given an inspection date, or instructions on next steps. Be sure to address any preliminary requirements, like installing smoke alarms, posting evacuation routes, and ensuring clear emergency exits—these are universal standards you’ll find from organizations like the National Fire Protection Association (NFPA).

After the inspection, you’ll either receive approval or a list of items to fix. Once any required corrections are made and you pass re-inspection (if necessary), you’ll receive documentation to include with your child care license application.

Safety standards for facilities

These standards often include fire safety, emergency preparedness, environmental hazards, as well as safe areas for play and rest.

Developing and Managing Child Care Safety Plans

To create a robust safety plan for your childcare facility, you’ll need to identify potential hazards and establish clear procedures for preventing and responding to emergencies. This usually starts with a careful risk assessment of your environment, keeping in mind the unique needs and ages of the children in your care.

A thorough safety plan should include:

• Emergency evacuation routes and drills: Make sure all staff members are familiar with these procedures and practice them with the children regularly.
• Contact lists: Maintain updated lists of emergency contacts, including local fire departments, police, medical facilities, and parents or guardians.
• First aid protocols: Outline steps for handling minor injuries and medical emergencies, and make sure first aid supplies are stocked and easily accessible.
• Supervision guidelines: Define clear rules for child supervision both indoors and outdoors, ensuring no child is left unattended.

Regularly review and update your safety plan to reflect any changes in your facility or local regulations. Engage your staff in discussions about the plan so everyone remains informed and prepared. Training sessions, checklists, and posted safety reminders can help keep these important procedures top of mind for your entire team.

Equipment and resource standards

Your facility must contain an adequate amount of age-appropriate toys, books, and learning materials to foster the development of the children under your care.

Number of children per staff ratios

To ensure high-quality care, states mandate ratios of children to staff based on the ages and number of children. This is to ensure each child gets the attention and care they need.

Understanding Licensing Inspection

Licencing inspections are a crucial element of acquiring and maintaining your license.

Purpose of inspection

The aim of the licensing inspection is to confirm that you comply with all regulations designed to ensure the children’s safety, health, and overall well-being.

Who conducts inspections

These inspections are usually conducted by a representative from the state’s licensing agency.

Process of inspection

The process typically includes a review of all your records, inspection of physical facilities, observation of the interactions between caregivers and children, and an assessment of safety procedures.

Post-inspection follow-up

After your inspection, you will receive a report detailing any violations or deficiencies that were noted. You will need to address and correct any identified issues within a specified period.

Managing Child Care Inspection Reports

Once your inspection is completed, you’ll receive an official report that details the inspector’s findings. It’s important to review this document carefully, as it contains valuable feedback on your facility’s compliance with state regulations.

Reviewing the inspection report

Go through the inspection report as soon as it is provided. Look for any noted violations, areas needing improvement, or recommendations from the inspector.

Responding to violations or recommendations

If the report cites any deficiencies or areas of non-compliance, you’ll be required to develop a corrective action plan. This means documenting how and when you will address each issue, then submitting this plan to the licensing agency for review. If necessary, you may also need to undergo a follow-up inspection to confirm that corrections have been made.

Keeping inspection records

Maintain organized records of all inspection reports and your responses. These documents should be kept on file and readily accessible for future reference—including potential follow-up visits or renewals. Proper documentation not only demonstrates your commitment to compliance but also helps ensure smooth interactions with licensing authorities down the road.

Maintaining Ongoing Requirements

Once licensed, you must consistently adhere to the requirements to maintain this status.

Annual renewal procedures

Most childcare licenses expire on an annual basis, necessitating the completion of a renewal application. This often requires a fee and an additional inspection to ensure ongoing compliance.

Continuing education

You may be required to undergo continuing education courses, seminars, or workshops each year. They are usually focused on enhancing your knowledge and skills in childcare.

Records and documentation to maintain

Keeping comprehensive and accurate records is critical. This includes immunization records, incident reports, attendance records, and emergency contact information for each child.

Maintaining License Status: Active vs. Inactive

To keep your child care license in good standing, you’ll need to actively maintain it according to your state’s regulations.

Active Status

Your license remains active as long as you continue to meet all ongoing requirements. This means staying current with annual renewals, passing any required inspections, keeping up with continuing education, and ensuring your facility always meets health, safety, and staffing standards. Operating your facility regularly and keeping all required records up to date also ensures your license stays active.

Inactive Status

In some situations, you may temporarily stop providing care but wish to keep your license. Some states allow you to place your license in an inactive status. This usually requires notifying your licensing agency in writing and adhering to any rules around time limits or required documentation. While your license is inactive, you cannot operate until you request to reactivate and meet any re-inspection or re-application requirements.

Be sure to check your local regulations, as policies about inactive status and reactivation can vary. Staying proactive with communication and documentation will help you avoid unnecessary lapses in your license.

Changes that need to be reported

Any significant changes like relocation, changes in the number of children you care for, or changes in staff must be reported to the licensing agency.

Dealing With Possible License Denial or Suspension

There may arise instances where your license application is denied, or your license is suspended.

Common issues leading to denial or suspension

Main issues causing license denial or suspension include non-compliance with regulations, failure to meet safety standards, or violation of the child-to-staff ratios.

Modifying Child Care Licenses: Enforcement Actions

Occasionally, the licensing agency may need to modify your child care license as part of an enforcement action. This process is not taken lightly and typically follows if there’s substantial concern regarding compliance or ongoing violations.

When modifications may occur:

• Persistent non-compliance with regulations.
• Serious or repeated safety concerns.
• Failure to resolve documented deficiencies within required timeframes.

Steps involved in license modification generally include:

1. Notification: You will receive written notice outlining the proposed modification and the specific reasons behind it.
2. Opportunity to Respond: In most cases, you are given the chance to respond or provide additional information before any changes are finalized.
3. Review by Licensing Agency: The licensing body will carefully review your case, considering both your response and prior inspection results.
4. Implementation of Modifications: If the agency determines modification is necessary, they will issue a revised license with clear terms or updated conditions. These might include reducing the number of children allowed, requiring additional staff training, or restricting certain activities.
5. Follow-up and Monitoring: Ongoing monitoring may follow to ensure you’re meeting the new terms and maintaining compliance.

Staying proactive in addressing any issues can help you avoid license modifications and ensure your facility continues to provide safe, high-quality care.

Appeal process for denied or suspended licenses

If your license is denied or suspended, you often have the right to appeal this action. This process typically involves a hearing where you present your case to the licensing agency.

Steps for managing the dispute process

• Notification: You will receive a written notice from the licensing agency explaining the reasons for the denial or suspension and outlining your right to appeal.
• Requesting a hearing: There is usually a specific timeframe in which you must request a hearing—often between 10 and 30 days from receiving the notice. Missing this window may forfeit your right to appeal.
• Preparing your case: Gather all relevant documentation, records, and any evidence that supports your position. This can include inspection reports, correspondence, and proof of corrective actions taken.
• Attending the hearing: At the hearing, you’ll have the opportunity to present your side, respond to the agency’s findings, and clarify any misunderstandings. You may also bring witnesses or legal representation if needed.
• Decision and next steps: After the hearing, the agency will issue a decision. If the outcome is not in your favor, you may have the option to pursue further appeals or corrective action, depending on state regulations.

By understanding and following this process, you can ensure that your voice is heard and that you have every opportunity to address and resolve the issues that led to the denial or suspension.

How to reinstate a suspended license

The reinstatement process might necessitate the rectification of the issues that led to the suspension and undergoing another inspection.

Finding Resources and Support

Childcare providers have access to a multitude of resources and support to assist you in your journey.

State-provided resources

Many states offer resources such as guidance on licensing regulations, free training opportunities, and grant programs to help with the cost of starting a childcare business.

Community support

Local community organizations often provide helpful resources, like equipment donation programs, volunteer services, and workshops to support your program.

Professional associations

Joining a professional association offers an opportunity for networking, obtaining advice from experienced providers, and access to discounts on services and products.

Continuing training opportunities

Continuous training options are widely available through early childhood education programs, state departments, and various online platforms. They will keep you up-to-date with the best practices in the field.

In conclusion, obtaining and maintaining a childcare provider license is a multi-step process that requires meeting rigorous standards and ongoing commitment. However, with careful preparation and perseverance, you can successfully navigate this path and provide a safe, nurturing environment for children.

Washington Childcare Architects